Needs-attention list
Your dashboard flags clients with no workout in seven days, a missed session in the last two weeks, or under half of their weekly target — plus anyone who hasn’t accepted their invite.
Client management
The CRM for personal trainers that knows who skipped leg day.
Generic CRMs track deals. A personal trainer needs to track training: who’s showing up, who’s progressing, and who’s quietly drifting away. workouts.coach keeps each client’s workouts, program, sessions, goals and conversation on one page.
Client retention is a tracking problem.
Clients rarely quit loudly. They miss a session, stop logging, and a month later they’ve gone. By the time you notice, it’s hard to win them back. A trainer CRM should surface those signals early — that’s what workouts.coach is built to do.
Personal trainer CRM with workouts.coach
One page per client
Contact details, goals, private trainer notes, program, workout history, sessions and messages, organised in tabs.
Progress at a glance
An eight-week chart of workouts against target, adherence percentage, attendance and estimated one-rep-max trends for their main lifts.
AI client summaries
Generate a rollup any time, or get one automatically each Monday: a headline, momentum, wins, concerns and a concrete focus for the week.
Search and archive
Find any client instantly, and archive people who pause training without losing their history.
Invites and messages
Invite by email or share the invite link by text. Message threads notify clients by email and live on their profile.
How it works
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01
Bring your clients in
Add each client with a name and email; units and timezone default to yours.
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02
Let the data build
As clients log workouts and attend sessions, their profile fills itself in.
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03
Act on the signals
Start each day with the needs-attention list and reach out before anyone drifts.
Frequently asked questions
What is a personal trainer CRM?
Client relationship management software built around training: it tracks each client’s workouts, program, sessions and communication, rather than sales deals.
How does workouts.coach decide who needs attention?
A client is flagged if they haven’t logged a workout in seven days, missed a session in the last two weeks, are hitting less than half of their program’s weekly target, or haven’t accepted their invite yet.
Can I keep private notes about a client?
Yes. Each client profile has a trainer notes field that only you can see.
What happens when a client takes a break?
Archive them. They drop off your active list but their workouts, sessions and messages are kept.
Can clients see my notes or other clients?
No. Clients only see their own portal: their program, workouts, sessions and messages with you.
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Your clients are already training.
Start seeing it. Set up your first client in two minutes.